March 2019

POSITION AVAILABLE: EXECUTIVE ADMINISTRATOR

Location: Mississauga

Education: Bachelors Degree

Reports to: President

DESCRIPTION:

The Executive Administrator will work directly with the executive team, along with sales and marketing team members, and will be responsible for performing a number of administrative and marketing support related duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

Primary Responsibilities:

  • Executive Team Support (25%)
    • Coordinate executive communications (incoming calls, email responses, interfacing with clients)
    • Prepare internal and external corporate documents for team members and industry partners
    • Schedule meetings and appointments and manage travel itineraries
    • Manage status of action items and key strategic deliverables
    • Arrange corporate offsite events (golf tournaments, fund-raising, and staff appreciation events)
    • Maintain a strict level of confidentiality
  • Marketing Team Support (50%):
    • Organization of calendars, customer events, conferences, training sessions, marketing initiatives, trade shows, and other initiatives
    • Interact regularly with the sales and marketing departments to support the achievement of targets
    • Creation of materials for marketing communications, including the preparation of internal and external PowerPoint presentations, reports, and other promotional & marketing collateral
    • Support the launch of new products in the market
    • Promote Masco Canada’s goals and philosophy, encouraging continuous improvement
    • Plan yearly channel marketing activity calendar, co-work w/ marketing and sales team to effectively execute programs, measure, review and analyze results and ROI and provide constructive optimization proposal/report to key stakeholders
  • Office Administration (25%):
    • Liaison with property management personnel on office logistics and maintenance of building
    • Organize and coordinate office renovations as required
    • Ensure all equipment is kept in working order, liaison with outside companies regarding maintenance and supplies (electrical, security system, phone/voicemail systems)
    • Liaise between office and IT department
    • Ensure staffing of Reception area
    • Provide overflow administrative support for the Mississauga Office as required
    • Organize supply inventory and incoming/outgoing shipments
    • Additional duties as assigned

Health & Safety

  • Maintain a safe workplace
  • Report unsafe conditions, incidents, or hazards as soon as possible to your supervisor

Qualifications:

  • 3-5 years administrative experience in a Corporate and/or Marketing office environment
  • Demonstrated professionalism and business acumen
  • Strong communication and interpersonal skills
  • Highly organized, with the ability to multi-task and meet changing deadlines
  • Proficient in Microsoft Office Suite of products
  • Ability to work outside normal working hours on occasion
  • Reliable transportation and the ability to travel on occasion

Educational Requirements:

  • Bachelor Degree required
  • Marketing Diploma or Certificate preferred

 

 

The successful candidate:

  • leads with integrity and respect
  • leads with integrity and respect
  • delivers results
  • strong collaborator and a team player
  • good at problem-solving and enjoys it
  • someone who likes to learn (tasks, products, software, procedures, market information)
  • able to communicate very effectively both verbally and in written communications
  • a good listener
  • someone who embraces new technology and it’s challenges
  • able to work well independently and in a team environment
  • open to and effective at taking direction
  • driven to succeed
  • comfortable meeting people and building relationships
  • able to practice tact diplomacy when communicating with a broad range of audience

 

Only candidates with applicable experience will be selected for an interview.

Submit cover letter and resume to :

Human Resources Department
350 South Edgeware Road
St. Thomas, ON
N5P 4L1
recruiting@mascocanada.com

Thank you for your interest; however, only candidates selected for an interview will be contacted. No telephone inquiries or agencies, please.

 

At Masco Canada we are committed to a working environment that is inclusive and free of barriers, that offers equal access to opportunities based on an individual’s ability. We do this by creating a barrier free environment which encourages all employees to contribute their unique skills and insights. We encourage all diverse candidates to apply.

Masco Canada commits to providing accommodation for needs related to the grounds of the Ontario Human Rights Code, unless to do so would cause undue hardship, as defined by the Ontario Human Rights Commission’s Policy on disability and the duty to accommodate. Please advise us to make sure your accessibility needs are accommodated throughout the recruitment process.